General Information for Presenters
TOPHC Quick Reference Table
Here are some important dates to mark in your calendars.
Dates |
Key deadlines |
December 6, 2011
|
Announcement and release of official TOPHC 2012 program. |
February 17, 2012 |
Deadline to confirm your audio visual requirements, and outline methods for uploading presentations.
|
March 1, 2012 |
Last day to take advantage of TOPHC hotel rates.
TOPHC 2012 special rate:
$169.00/per night
|
March 2, 2012 |
Last day for “early bird” registration.
|
Week of March 14, 2012
|
Assignment of session rooms.
Confirmation of audio visual and other presentation needs. |
March 16, 2012 |
Deadline for submission of final presentation (full set of slides and resources that will be used in the session).
|
March 30, 2012 |
Deadline for submission of the “Speaker Consent” form.
This form gives TOPHC permission to post your presentation and other resources on the TOPHC website. |
April 2 - 4 2012 |
Official dates of the Ontario Public Health Convention
|
TOPHC presenter consent form
The Ontario Public Health Convention (TOPHC) would like to make PDF copies of the convention presentation materials available online following the convention. The purpose of posting these presentations on the TOPHC website is to allow continued update and use of the information that was presented. The materials will be left on the website for a period of approximately 1 year (until March 31, 2013) and then archived. An additional benefit is that presenters can cite their work in their CV via this linkage.
Download the presenter consent form
Room Setup & Capacity
At the beginning of each day, TOPHC staff and volunteers check session meeting rooms to ensure the proper set-up and room equipment. AV technicians will be onsite and available if you need assistance. If you encounter any technical issues and/or require assistance, please feel free to flag down a TOPHC volunteer, who will gladly contact an AV technician.
Room Equipment
- Screen
- LCD Projector
- Laptop with audio capabilities
- Flip chart, pens and markers
- Microphones will be available in some of the larger session rooms
- Podium
* Please note, internet will NOT be available in the workshop rooms.
Poster Presentations
Poster presentations are scheduled for Tuesday, April 3rd from 1:00pm-1:30pm. Posters have been clustered into five tours: Issues in Environmental Health Tour, New Developments in Immunization Tour, Infectious Diseases Tour, Meeting the Needs of Special Populations Tour and Enhancing Tools for Public Health Practice Tour. Poster presenters will be given 3 minutes to present, followed by 1.5 minutes of questions. Each tour has a poster presenter lead that will ensure all presenters are running on time.
The posters are 4’ x 8’ and can be set-up as early as the morning of Monday, April 2nd. While it is not required, we encourage presenters to stand by their poster during the coffee break in the morning sessions for about 5-10 minutes if they can. We also advise having your e-mail on the poster, leaving copies of your business card, or having a post-it note with your contact information on the poster. This way, people know how to contact you after the session.
PowerPoint Presentation Tips
Click here to review TOPHC's general guidelines for successful powerpoint presentations.
Tips for a Successful Workshop
Click here to review TOPHC's tips for a successful workshop.
Keep the Session on Time
It is important to start the session on time. Encourage presenters to allow ample time for questions and discussion. Sessions must end on time to allow for delegates to move to the next session and to keep the entire convention running in a timely manner.
Stimulate Discussion
Discussion is an important part of learning experiences. If questions or comments from the attendees seem a little slow in starting, please be prepared to stimulate discussion.
